Privacy Policy

Disclaimer

Is is NOT a legal requirement for Play Badminton Club (the "Club") to be registered with the ICO (www.ico.org.uk).

However, the Club is aim to follow best practise and general guidance as per UK law as reasonably possible. 

Introduction

The Data Protection Act 2018 (“DPA 2018”) and the General Data Protection Regulation (“GDPR”) impose certain legal obligations in connection with the processing of personal data.

Play Badminton Club is a data controller within the meaning of the GDPR and we process personal data. The Club's data officer contact details are as follows: Ashish Patani, email: ashish@playbadminton.club.

The purposes for which we intend to process personal data

We intend to process personal data for the following purposes:

• To enable us to organise badminton sessions to you as a member of the Club.
• To comply with professional obligations to which we are subject as a affiliated club of Badminton England.
• To use in the investigation and/or defence of potential complaints, disciplinary proceedings and legal proceedings.
• To enable us to invoice you for our Club fees and investigate/address any attendant fee disputes that may have arisen.
• To contact you about Club matters.
• To seek your thoughts and opinions on the Club's activities.

The legal bases for our intended processing of personal data

Our intended processing of personal data has the following legal bases:

• The processing is necessary for the organising of badminton sessions and all other Club activities.
• The processing is necessary for compliance with legal obligations to which may be subject to.
• The processing is necessary for the purposes of the following legitimate interests which we pursue: for example: marketing of Club activities to current and prospective members

It is a requirement that you provide us with the personal data that we request. If you do not provide the information that we request, we may not be able to accept you as a member of the Club.

Type of personal data collected

The types of personal data we commonly collect, but not limited to, are as follows:

• Contact details including name, mobile telephone numbers, email and postal addresses.
• Family and beneficiary details including names and mobile telephone numbers.
• Other information provided to us by our members in the course of attending Club activities.
• Proof of ID data (such as but not limited to government issued passport, driving licence, bank statement)
• Sensitive personal data such as gender and age.

When we do need to process sensitive personal data, it is with the consent of the individual unless it is obtained indirectly for legitimate purposes. Examples of sensitive personal data we may obtain include:

• Child personal data, in the course of providing our services (such as badminton training for different age groups).

Persons/organisations to whom we may give personal data

We may share your personal data with:

• our professional body, Badminton England, if reasonably necessary to do so

If the law allows or requires us to do so, we may share your personal data with:

• the police and law enforcement agencies
• courts and tribunals
• any other UK governmental authority

If we are legally required to do so, we may share your data, without first informing you. 

Transfers of personal data outside the EEA

We use website for capturing and processing some or all personal information. As far as possible we aim to use third-party website hosting providers based in EEA. However, Play Badminton Club has no control over third-party website hosting providers, who may use non-EEA based servers to hold website data.

Retention of personal data

We will only retain your personal data for up to 10 years after you cease to be a member of the Club.

When assessing what retention period is appropriate for your personal data, we take into consideration:

• any statutory or legal obligations;
• the purposes for which we originally collected the personal data;
• the lawful grounds on which we based our processing;
• the types of personal data we have collected;
• the amount and type of your personal data; and
• whether the purpose of the processing could reasonably be fulfilled by other means.

Requesting personal data we hold about you (subject access requests)

You have a right to request access to your personal data that we hold. Such requests are known as ‘subject access requests’ (“SARs”).

Please provide all SARs in writing marked for the attention of Data Officer, Ashish Patani and send by email to ashish@playbadminton.club.

To help us provide the information you want and deal with your request more quickly, we may request you to provide proof of ID to enable us to verify your identity, locate the relevant information and only provide information to the relevant person.

DPA 2018 requires that we comply with a SAR promptly and in any event within one month of receipt. There are, however, some circumstances in which the law allows us to refuse to provide access to personal data in response to a SAR (e.g. if you have previously made a similar request and there has been little or no change to the data since we complied with the original request).

We will not charge you for dealing with a SAR. However, we reserve the right to charge an admin fee at our sole discreation.

You can ask someone else to request information on your behalf – for example, a friend, relative or solicitor. We must have your authority to respond to a SAR made on your behalf. You can provide such authority by signing a letter which states that you authorise the person concerned to write to us for information about you, and/or receive our reply.

Putting things right (the right to rectification)

You have a right to obtain the rectification of any inaccurate personal data concerning you that we hold. You also have a right to have any incomplete personal data that we hold about you completed. Should you become aware that any personal data that we hold about you is inaccurate and/or incomplete, please inform us immediately so we can correct and/or complete it.

Deleting your records (the right to erasure)

In certain circumstances you have a right to have the personal data that we hold about you erased. Further information is available on the ICO website (www.ico.org.uk). If you would like your personal data to be erased, please inform us immediately and we will consider your request. In certain circumstances we have the right to refuse to comply with a request for erasure. If applicable, we will supply you with the reasons for refusing your request, if we are not legally required to do otherwise.

Please note is some cases if may not be technically or reasonably possible for us to delete some or all of your records.

The right to restrict processing and the right to object

In certain circumstances you have the right to ‘block’ or suppress the processing of personal data or to object to the processing of that information. Further information is available on the ICO website (www.ico.org.uk). Please inform us immediately if you want us to cease to process your information or you object to processing so that we can consider what action, if any, is appropriate.

Obtaining and reusing personal data (the right to data portability)

In certain circumstances you have the right to be provided with the personal data that we hold about you in a machine-readable format, e.g. so that the data can easily be provided. Further information is available on the ICO website (www.ico.org.uk).

The right to data portability only applies:

• to personal data an individual has provided to a controller;
• where the processing is based on the individual’s consent or for the performance of a contract; and
• when processing is carried out by automated means.

We will respond to any data portability requests made to us within one month. We may extend the period by a further two months where the request is complex or a number of requests are received but we will inform you within one month of the receipt of the request and explain why the extension is necessary.

Withdrawal of consent

Where you have consented to our processing of your personal data, you have the right to withdraw that consent at any time. Please inform us immediately if you wish to withdraw your consent.

Please note:

• the withdrawal of consent does not affect the lawfulness of earlier processing;
• if you withdraw your consent, we may not be able to continue to provide badminton sessions to you;
• even if you withdraw your consent, it may remain lawful for us to process your data on another legal basis (e.g. because we have a legal obligation to continue to process your data).

Automated decision-making

We do not intend to use automated decision-making in relation to your personal data.

Complaints

If you have requested details of the information we hold about you and you are not happy with our response, or you think we have not complied with the GDPR or DPA 2018 in some other way, you can complain to us. Please send any complaints to Data Officer, Ashish Patani, email: ashish@playbadminton.club

If you are not happy with our response, you have a right to lodge a complaint with the ICO (www.ico.org.uk).

Amendments to this privacy notice

We may amend this privacy notice from time to time, without notice.